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hicago Hire is the place where employers go to find the best talent in Chicago. Below is a selection of positions we are currently looking to fill. If you are interested in submitting your resume for any of these opportunities, please click the appropriate "APPLY!" button and provide the requested information. Don't see the perfect position for your experience or skill set?
You will find our general application at the bottom of the page – send us your resume, and we'll be happy to have one of our recruiters screen it. If we have any possible matches for your background and skills, you'll be hearing from someone for an introductory interview. If not, we’ll keep your information on file for any possible future matches.
  • General
  • any of our prestigious client companies
  • salaries vary by position
General Application
Apply today for current or future openings! We are always working on new opportunities so even if you don't see the perfect role, send us your resume. Our recruiters screen every application and will be in touch if your background and expertise align with the positions we specialize in filling. *If not, please note you may not hear back from someone simply due to the sheer volume of résumés we receive.
requirements
  • 1+ years of administrative/office experience.
  • College degree.
  • Desire to explore new opportunities.
  • General
  • fast-paced offices in the downtown area
  • starting at $15/hour
Temporary Admin Roles
Apply to be a CHC Temp! Our Temp candidates have exclusive assignment opportunities with the city’s top firms. Contract positions can range from assisting at premier events, to covering reception at a consulting firm, or even assisting with administrative projects at exciting start-ups around the city. If you are interested in gaining office experience, making supplemental income or improving your work-life balance, please send us your resume!
requirements
  • Bachelor's degree strongly preferred.
  • Positive and professional attitude required!
  • Strong computer and communication skills.
  • Intermediate to advanced proficiency in Microsoft Office Suite.
  • General
  • a private family office
  • $80-110k plus discretionary bonus and benefits
Personal Assistant
The Principal of a private family office is seeking a Personal Assistant. In this role, you will serve as the main point of contact for a busy executive and manage an active calendar of personal and professional appointments. This includes managing the Principal’s daily schedule, arranging complex and detailed travel plans, preparing professional correspondence, creating meeting itineraries and documents, managing vendor relations, and coordinating special projects. This is a highly visible role requiring a high degree of professionalism and prior experience providing executive-level support. *Must be comfortable working extended hours plus occasional OT as needed.
requirements
  • Bachelor’s degree strongly preferred.
  • Minimum 5+ years prior experience providing executive-level support.
  • Must have a high degree of professionalism and discretion.
  • Must be extremely organized, adaptable, and detail-oriented.
  • Strong prioritization and decision-making skills required.
  • General
  • a growing firm in downtown Chicago
  • $20-23 per/hour
Temp-to-Hire HR Coordinator
A growing firm in downtown Chicago is seeking a jack-of-all-trades to be support their team as a TTH Recruiting Coordinator. Responsibilities will include assisting with candidate sourcing, creating offer letters, posting open roles on job boards, and brainstorming creative recruiting techniques. Successful candidates will be able to hit the ground running and seamlessly juggle multiple priorities with a proactive and professional approach. This is an exciting opportunity offering a large amount of responsibility, high visibility, and room for growth. Details: Hours: 8 am – 5 pm with 1 hour lunch break. Contract length: Starting ASAP and continuing for 3+ months. Perks: Hybrid WFH/in-office work environment, fun team-focused company culture, potential to transition to a permanent position if it’s a good fit on both ends!
requirements
  • 1 + years prior experience in a coordinator role or equivalent experience
  • Advanced proficiency in Microsoft Excel, ATS, and CRM
  • Excellent interpersonal and communication skills.
  • Ability to anticipate needs with a sense of urgency and understanding.
  • Prior experience in a legal firm is a huge plus!
  • General
  • a global, publicly traded company in Chicago’s north suburbs
  • $20-35/hr depending on experience.
Contract Executive Assistant
A global, publicly traded company in Chicago’s north suburbs is seeking a contract EA to support their C-suite executives. Primary responsibilities will center on extensive calendar management, travel booking, schedule coordination, and streamlining the daily workflow of busy executives. This highly visible role is a great fit for a proactive, experience Executive Assistant who can quickly adapt in a fast-paced environment. Perks include competitive pay, a hybrid WFH schedule, accessible parking, and the potential to transition into a permanent position. DETAILS: Contract length: Must be comfortable committing to at least 6 months; potential to extend or become permanent if role is a good fit on both ends.Schedule: M-F, 8:30 am – 5 pm with occasional OT. Hybrid WFH schedule. Must have a car – plenty of parking available!
requirements
  • 5+ years prior administrative experience required.
  • Prior experience provided C-suite support, including calendar management, strongly preferred.
  • Proactive decision-maker who can take ownership of the role.
  • Highly professional approach to handling sensitive information.
  • Tech-savvy with intermediate to advanced proficiency in Microsoft Office Suite.
  • General
  • an events company in the northern suburbs
  • $18-25/hr depending on experience.
Contract Operations Assistant
Seeking Contract Operations Assistants for an exciting opportunity in one of Chicago’s north suburbs. Responsibilities will include planning career fairs, assisting with recruiting, interviewing & onboarding, maintaining a large volume of paperwork, and coordinating recruiting events at local high schools. This is a long-term contract position requiring access to a car and availability through the end of October. Ideal candidates have a strong administrative skillset, are familiar with basic onboarding processes, and have excellent customer-service skills. Details: Contract length: ASAP – end of October. Schedule: 9-5 schedule with flexibility to work outside those hours as needed. Must have a car and be willing to travel to high schools for career fairs and recruiting. This is not a remote position.
requirements
  • 2+ years prior administrative experience in a fast-paced, highly detailed role.
  • Must have access to a car.
  • Familiarity with employee onboarding processes is a strong plus.
  • Outgoing and customer-service driven is a must.
  • Must be extremely reliable and dependable.
  • Advertising
  • a private financial firm
  • up to $45k + bonus
Records Assistant
A private financial firm is seeking a customer service-oriented Records Assistant to help with filing, processing, and managing company records. This is a highly visible role that will be working closely with management to create and implement records procedures. Responsibilities include including creation, distribution, preservation, and archiving of company files, overseeing electronic and off-site records, generating reports, and maintaining the stock of office supplies. Ideal candidates are incredibly organized, tech-savvy, and detail-oriented. This is not a remote position, and prior administrative experience is required. Details: Schedule: 8:30 am - 4:30 pm M-F. Perks: 401k with match and pension contribution
requirements
  • 1-5 years prior experience managing or processing records.
  • Must be extremely organized with strong attention to detail.
  • Previous experience with bar-coding and scanning documents is a huge plus.
  • Quick learner with the ability to pick up systems quickly.
  • Intermediate to advanced proficiency in Microsoft Word, Excel, and Outlook.
  • People-person with excellent customer-service skills.
  • General
  • a privately owned organization in Lincoln Park
  • $85-95K + performance-based discretionary bonus
Senior Executive Assistant
Seeking a highly discrete & organized Senior Executive Assistant with strong business acumen to support a high-profile principal of a privately owned organization in the Lincoln Park neighborhood. In this role, you will manage calendars, coordinate schedules, oversee travel planning, complete reports, draft client deliverables, and professional correspondence, and streamline day-to-day operations by taking ownership of all administrative duties, including fielding communication, conducting research, and effectively prioritizing the Principal’s daily appointments. This role requires a high degree of professionalism and the ability to manage confidential information with discretion. Successful candidates will be highly communicative, dependable, and organized, with excellent time management and prioritization skills. Must be comfortable in a progressive, LGBTQ-friendly environment. This is an exciting opportunity to join a tight-knit team in a highly visible role offering a large amount of responsibility and competitive compensation and benefits. Details: Perks: Comprehensive benefits including 401(k) plan, paid holidays, vacation days, earned sick leave, and easy/accessible parking. COVID safety protocol: This is an in-office position. Proof of vaccination is required. Must be comfortable working extended hours with occasional OT as needed.
requirements
  • Bachelor’s degree required.
  • Minimum 7 years prior experience providing executive-level administrative support.
  • Excellent attention-to-detail and strong organization skills.
  • Highly adaptable with proven ability to thrive in a fast-paced environment.
  • Confident decision-maker who can work autonomously.
  • High degree of professionalism and discretion required.
  • Seniority Level
  • General
  • a highly reputable professional services firm
  • $65-75K + bonus and OT opportunities
Campus Coordinator
A highly reputable professional services firm is seeking a Campus Coordinator. In this role, you will plan recruitment events from start to finish, network with local schools, source event leads, attend events, coordinate candidate screenings, and provide additional administrative support as needed. This is an exciting opportunity to join a stable, reputable firm in a position where you can grow your skillset alongside top-notch professionals in a highly visible, hands-on role. If you are a go-getter with excellent interpersonal skills, event planning savvy, and a passion for recruiting, apply today! *COVID PROTOCOL: Hybrid remote/in-office role with occasional travel to schools and campuses in the future as health restrictions permit.
requirements
  • Six months-two years prior event planning experience in a professional setting.
  • Customer-service-oriented with excellent communication skills.
  • Extremely professional and proactive approach.
  • Deadline-driven with highly effective prioritization skills.
  • Tech-savvy with intermediate to advanced proficiency in MS Office Suite.
  • Real Estate
  • a small real estate investment firm in downtown Chicago
  • hourly pay commensurate with experience
Part-time Office Manager
A small real estate investment firm in downtown Chicago is seeking a part-time Office Manager to manage day-to-day office operations while providing administrative support to two principals. Ideal candidates are motivated to lend a hand wherever needed and thrive in an autonomous role where they can work independently. This is an exciting opportunity to join a firm known for their fantastic company culture. Details: Schedule: 20-30 hours per week. Perks: Part-time role offering excellent work-life balance. COVID protocol: Hybrid WFH/in-office 2 days per week.
requirements
  • Bachelor's degree or higher strongly preferred.
  • 3-5 years office management or administrative support experience.
  • Strong software skills including Word, Excel, PowerPoint, and Outlook.
  • Strong work ethic and proactive approach.
  • General
  • a family office in Chicago's west suburbs
  • $50-55K commensurate with experience
Administrative Assistant
Are you a creative problem solver who is eager to take ownership of a large amount of responsibility and lend a hand wherever needed? A team-oriented family office in the western suburbs is seeking a highly motivated Administrative Assistant. Day-to-day duties will center on supporting the HR team and include managing calendars and schedules, restocking office supplies, greeting visitors, prepping conference rooms, and troubleshooting office and technology-related questions. This exciting position offers work-life balance and room to grow the role over time alongside a tight-knit team. Details: Bonus eligible position. Beautiful new office space! In-office role with the flexibility to work remotely one day per week.
requirements
  • Bachelor’s degree.
  • Minimum 2+ years prior office experience strongly preferred.
  • Extremely tech-savvy with intermediate proficiency in Microsoft Office Suite.
  • Great problem-solving skills.
  • Excellent communication and customer-service skills.